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President:
• Oversees the work of the section and serves as the liaison between the
section and National Headquarters Office, the New Jersey State Steering
Committee, and the New Jersey Bethune/Height Program
• Ensures that all policies, regulations and procedures are followed
• Presides at all meetings of the membership and the executive committee
• Appoints non-elected officers and committee chairpersons
• Serves as ex-officio member of all committees except the
nominating committee
• Serves as the official representative of the section
• Signs contracts on behalf of the section3
• Prepares a quarterly report of the sectionâs progress towards its annual goals
1st Vice President â Program:
• Assumes the responsibilities of the President in her absence
• Develops, implements and coordinates section programs and activities
2nd Vice President â Membership:
• Oversees membership recruitment, retention and reclamation activities
• Works with the National Member Services Office at
633 Pennsylvania Avenue, NW, Washington DC 20004 to ensure that membership enrollment forms and payments are promptly transmitted
• Reconciles the section membership roster printout and sends
changes and revisions to the National Member Services Office
• Notifies NCNW National Member Services Office of
changes of address, transfers, or deaths
3rd Vice President â Age Thirty-Five or under:
• Encourages, recruits, and focuses on the participation of young women,
who must be thirty-five years of age and under, to join the
community-based section for growth and leadership in the section
Recording Secretary:
• Maintains accurate minutes of the proceedings of all
• section meetings in a permanent record
• Maintains the current official records and documents of the section
• Provides the seal and signature on official documents
Corresponding Secretary:
• Issues all calls or notices of meetings
• Writes such letters as designated by the President or Executive Committee
Financial Secretary:
• Sets up books to record the cash receipts and disbursements
• Receives and properly receipts ALL funds received by the section
• Maintains financial records, prepares monthly reports
• Issues pre-numbered receipts for monies received
• Accounts for and transfers all monies received to the Treasurer
• Records all receipts and disbursements on the proper books of account
• Prepares annual fiscal year report, October 1st through September 30th
• Assists in preparing the end of the fiscal year Internal Revenue Service
Annual Section Reporting to be submitted when requested by
the National Headquarters Office
• Furnishes books, records, and all supporting documents for internal and external audit
Treasurer:
• Maintains section checkbook
• Receives monthly bank statement and reconciles same
• Deposits section funds in the bank immediately upon receipt from
the Financial Secretary
• Issues checks for payment upon proper documentation and approval
• Co-signs with Section President, or approved alternate,
all checks issued by the section
• Participates in providing documents for internal or external audits
• Complies with state and federal reporting requirements of
• the Internal Revenue Service
• Works with a committee to prepare and present a draft section budget for
approval by the third section meeting
• Safeguards and manages
the sectionâs financial assets
• Supervises the recordkeeping; prepares financial statements;
and files all tax returns and federal reports as required by
the NCNW National Headquarters Office
Parliamentarian:
• Ensures that section business is conducted according to the bylaws of
• the national organization and the sectionâs bylaws and standing rules
• Uses Robertâs Rules of Order as the authority in the conduct of meetings
and in matters not covered by section bylaws
Historian:
- Receives and maintains all the sectionâs documents
- Prepares an annual report to the section
Chaplain:
• Draws upon spiritual resources to enhance creative relationships
and meaning in the work of NCNW
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